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Q. How can my club or
organisation get added to the Activity Exchange? A. Simply click on this link Add and you will be given full instructions. Q. How can I add an event or activity? A. Simply click on this link Add an Activity or click on the link which is Top Left on the Home Page, and follow the instructions. You do need to be a member of a club and to have that clubs permission to add events. To be exact you need their current Organisers Password. Q. How much does it cost? A. It is FREE. The service is paid for by making a charge of 20p for each Credit Card Transaction and by voluntary donations. If your club does not want to offer a Credit Card facility through this service then you will not pay anything at all. Q. Can anyone see details of my Activities? A. It is up to you, you are in control. Normally events are put on as Private which means that the Date/Time, Title and Club running the event can be seen by anyone but everything else is hidden unless you have a Club Password. If you want you can make an Activity Public which means that anyone can see everything about it. You might want to do this for some Activities like Club Nights or to save you the trouble of distributing Passwords. It is up to you what you enter for Public Activities and so up to you what will be visible. Activities which are Hidden cannot be seen at all until a Club Password is entered. Q. How many Levels of Password are they? A. There are three levels of passwords. The User Password which allows a member of a club to see details of events. The Organiser Password which allows for the same as the User Password plus the ability to add and edit Activities. Finally there is the Master Password which allows the same as the Organiser Password except that any events can be modified and also allows the clubs basic information to be changed. Q. How many Kinds of Password are they? A. There are two kinds of passwords. The Group Passwords which are for sharing among some or all of the Members and the Personal Passwords which only belong to one Person. The advantage of Group Passwords is that they are easier to distribute as you can simply put them in your club Newsletter or Bulletin. Personal Passwords make people more accountable and do not normally need to be changed but you need to enter some details about each person into Activity Exchange. You will want Group Passwords to change regularly so that members that leave stop getting the same level of access. Q. Who decides on the Passwords? A. These will be generated by Activity Exchange. The Group Passwords and sent by email to the club and it is then up to the club to distribute these as they want. Group Passwords are normally valid up to the end of the month following the month that they are issued but they can be set to last for any length of time. Personal Passwords are made when a Persons details are added and they are not changed unless specifically requested. Q. Is there an Easy Way of adding tens of events at a time? A. There certainly is. You can simply list the details of your Activities in an Excel Spreadsheet and then email them to a special email address. They will be automatically loaded and a few minutes later you will get an email reply. For more details please see Bulk Import. Q. Is the Activity Exchange complete? A. Not by a long way. The service is constantly being improved and added to. Here are some recent changes. |